1. Purpose of Our Use of Artificial Intelligence

Vitus Law Firm uses artificial intelligence (“AI”) as a supporting tool in selected internal business processes, administrative workflows and digital development activities where such use can improve efficiency, structure and service quality.

AI may be used, among other things, to support:

• internal administrative routines and workflow optimisation;
• drafting assistance and language refinement;
• structured information processing and idea development;
• digital solutions developed in connection with client advisory services relating to AI, IT and automation.

AI is used solely as a supplementary tool and never as an independent substitute for legal judgement, client dialogue or professional decision-making.

2. Overall Responsibility

The overall responsibility for the firm’s use of AI rests with Vitus Law Firm’s management.

Management is responsible for:

• assessing whether AI tools are suitable and lawful to use;
• ensuring that internal procedures for responsible AI use are maintained;
• supervising quality control and human review of AI-assisted output;
• ensuring compliance with applicable legislation, including data protection and professional confidentiality obligations.

3. Principles for Responsible AI Use

Vitus Law Firm is committed to using AI in a responsible, cautious and professionally controlled manner.

Our use of AI is therefore based on the following principles:

Confidentiality and data protection

Client confidentiality is paramount. Personal data, confidential case information and legally sensitive material are not processed through AI tools unless lawful, technically secure and professionally justifiable safeguards are in place.

Human oversight

AI is used only as a support function. All legal assessments, client communications, strategic decisions and published material are subject to human review and approval.

Accuracy and quality control

AI-generated drafts, suggestions or analyses are always manually assessed, refined and quality assured before use.

Transparency in professional responsibility

Regardless of whether AI has been used as a support tool, Vitus Law Firm always retains full professional responsibility for the final work product, advice and communication.

4. Limitations on the Use of AI

AI is not used for:

• autonomous legal decision-making;
• unsupervised client communication;
• automated processing of confidential or sensitive personal data without an appropriate legal and technical basis;
• generation of misleading, manipulative or non-authentic content;
• any use that may compromise legal ethics, professional confidentiality or client trust.

5. AI in Client-Facing and Digital Development Activities

Vitus Law Firm may use AI as part of internal content preparation, digital development and advisory work relating to technology implementation.

Where AI supports such activities, all final materials, recommendations and communications are reviewed, adjusted and approved by the firm’s responsible professionals.

AI is therefore used to support efficiency and structure — never to replace professional responsibility, legal quality or human judgement.

6. Legal and Regulatory Compliance

Vitus Law Firm seeks at all times to use AI in accordance with applicable Danish and EU legislation, including:

• the General Data Protection Regulation (GDPR);
• applicable confidentiality obligations;
• relevant professional legal standards;
• and the developing regulatory framework under the EU AI Act.

The firm continuously assesses whether internal AI use remains legally, ethically and professionally appropriate as both technology and legislation evolve.

7. Risk Management and Continuous Review

The use of AI is subject to ongoing internal review.

Where AI-generated material proves inaccurate, incomplete or unsuitable, the output is corrected, internal procedures are adjusted and the relevant tool use is reassessed.

Vitus Law Firm considers AI to be a practical support technology — not an autonomous decision-maker — and all essential responsibility remains with the firm’s human advisers.

8. Updates to this Policy

This AI Policy is reviewed and updated on an ongoing basis to reflect technological developments, changes in legislation and Vitus Law Firm’s internal procedures.

Last updated: 11 November 2025